Managing Users - Adding Users & User Roles

Roles required

Managing users can be done by users with either the User Administrator or Administrator role.

Arizona Sites User Requests

Campus Web Services support is not needed for adding or removing users on particular websites. Addition or removal of users for Arizona Sites should be done by site owners who have the User Administrator role. Requests to Campus Web Services to change users on a website will be redirected to individual site owners who maintain the list of approved users for their websites.

All users can use Single Sign On with their NetID via the Central Authentication System (CAS), so there is no need to have unique usernames and passwords.

Roles

Note: The roles are additive, so users can and should have multiple roles assigned to them depending on what is needed.

The roles available in Quickstart have been carefully crafted to balance the access needed to do your work with the security principle of least privilege.

The following roles are available:

RoleDescription
Content editorCan create and edit site content
Content administratorCan manage menus, taxonomy terms, and redirects
User administrator 2.1Can create new user accounts and assign most roles
Auto expiring user 2.13Can have account automatically deactivated (blocked) after a period of inactivity (30 days by default). *Requires Quickstart User Expire module.
Profile editor 2.12Can edit Person nodes where the current logged in user is assigned as the Author, or a Person node whose value in the netid field matches the NetID of the current logged in user.
HTML administrator 2.6Can use the "Full HTML" text format
AdministratorCan perform security updates, make customizations, and administer site (developer staff only)

How to Add a User

Note: The roles are additive, so most Content Administrators will also need the Content Editor role if they will need to create or edit content.
  1. Log in to your site using the /cas log in procedure.
  2. In the top menu, click on People
  3. Click the blue button labeled + Add User(s) with NetID

  4. Type the person's NetID in the CAS username(s) field. You can add as many as you'd like, one NetID per line.

    Note: Do not enter full email addresses, only the NetID.
  5. Select the desired Role(s). See role descriptions below.
  6. Save.

  7. Let your new site editor know how to login to your site by providing them with the admin login for your site which will follow the pattern:


    https://[yoursite].arizona.edu/cas

How to Delete a User

It is a good security practice to change a user's access to your site when that user no longer requires it to do their job.

Note: It is recommended that you block a user and remove their roles in order prevent the data loss that would occur by deleting/cancelling that user from your system.
  1. Click on People
  2. Type the person's NetID in the Name or email contains field and press the Filter button.
  3. Click the Edit button that appears to the far right of the user name in the resulting table.
  4. Find the Status radio field and change it from Active to Blocked.
  5. Find the Roles checkbox field and uncheck any roles the user has and no longer needs.
  6. Save.Roles
Note: The roles are additive, so users can and should have multiple roles assigned to them depending on what is needed.

Related documentation

Section Editor Access (Workbench Access Module) Content Moderation & Anonymous User Review Profile Editor Role